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Site Modification

Process for Facilities Modification Request

Requirements of Contractors

If a District staff member or member of the public (Requestor) wishes to make an improvement or alteration to an existing school site or any District facility, the following process must be followed.  Project requests should be submitted with as much lead time as possible.  Completion of the Facilities Modification Request, prior to raising funds with specific goals for a project, provides an opportunity to identify unanticipated or potential impacts and associated costs that may delay or prohibit the project.  Facilities, Maintenance & Operations (FMO) will process all projects received on a first-come, first-served basis.  Timeline for review and availability to oversee the project will vary based on current workload.

 Steps:

  1. Requestor – Complete the online Facilities Modification Request form .

  2. Requestor – Attach required Site Plan and Quote using the link provided on the confirmation message/email.

  3. District Approval– Online Facilities Mod Requests will be routed to Site Administrator and appropriate Facilities staff for approvals.

  4. Requestor – Requestor is responsible for all costs associated with their project.  Requestor should review and approve/deny final cost estimate and requirements.

  5. Requestor – Requestor shall issue check payable to “Newport-Mesa Unified School District” and send attn: Facilities Department, for deposit into District account.

  6. Notification – Online Facilities Modification Request process will notify Requestor and Site Administrator when the project has been approved or denied.

  7. FMO Project Manager – All projects must be in accordance with District policy and State law.

  8. FMO Project Manager – Oversees project implementation, timeline and completion.

Donated Services

Donated services are also subject to the above process. Donations to the District must be presented to the Board of Education at a scheduled Board meeting.  Subsequently, a purchase order will be issued for the donation of contracted services. A contractor who volunteers services must meet the District and State requirements, and be under contract with the District, at which time the Board of Education will acknowledge donations.

Any improvements or alterations performed without an approved District Site Modification request may be removed by the District.  All costs associated with removal and/or restoration of the facility to its original condition will be at the expense of the school site or group that sponsored the unapproved project.

Contact Us

Ara Zareczny
Director, Facilities Development, Planning and Design
azareczny@nmusd.us
714-424-7522

Flavia Mendez
Administrative Assistant
fmendez@nmusd.us
714-424-8934

Steve Morris
Facilities Planning Coordinator
smorris@nmusd.us
714-679-9891

Mark Manstof
Facilities Analyst
mmanstof@nmusd.us
714-424-7567