The Volunteer Program has been thriving since the beginning of the 2002-2003 school year. Each year, our office staff clears well over 3,000 volunteers, with the majority being screened during the Summer up through the beginning of October. Weekly, staff screens volunteers as required by their level of service (see below), which includes Megan’s Law review and/or the Live Scan fingerprint process.
PROCEDURES FOR SCREENING ALL CLASSROOM AND NON-CLASSROOM VOLUNTEERS
The District recognizes and values the volunteers who provide a variety of services to our schools. This information provides the procedures to follow to ensure that all volunteers with more than limited contact with students have been screened appropriately to provide for maximum safety for all students in the Newport-Mesa Unified School District.
1. Direct the Volunteer to complete the Online Volunteer Registration Form, Volunteer Registration Form, they may select up to three (3) school sites where they will be volunteering.
2. A Tuberculosis (TB), Assessment/Test is required for a volunteer with regular student contact (Levels 1, 2 and 3). Give the volunteer the information with the location and telephone number to the HOPE Clinic to schedule an appointment for the free TB Assessment/Test. Direct the volunteer to return TB results to you.
3. Please enter the volunteers’ TB results and expiration date into the District’s volunteer database at www.nmusd.us/volunteers. Inform all volunteers that they will also be screened through the Megan’s Law website by Classified Personnel to determine whether or not the volunteer is a registered sex offender.
4. All Level 1 volunteers (volunteer coaches, mentors, and paraprofessional counselors, overnight field trip volunteers etc.) must be fingerprinted and receive a criminal background/records clearance through Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The volunteer must fill out and submit a REQUEST FOR LIVE SCAN SERVICE FORM (obtained from the Classified Personnel Office). The Request for Live Scan form may be picked up at the District Office; 2985 Bear St., Costa Mesa, CA 92626 between the hours of 8:00 a.m. and 4:00 p.m. The actual Live Scan is conducted off site. The Level I volunteer may not be on campus or alone with children until clearance has been received from the DOJ and the FBI.
5. All TB associated results/reports must be kept on file at the school site for the duration of the volunteer’s service.
New staff members who will be responsible for data entry will need to request ‘permission’ to access the volunteer website from the Classified Personnel Administrative Assistant at 714.424.5047. Website address to enter TB information is www.nmusd.us/volunteers. When prompted to login, use your own username/password. Your username would be your district email, and the password would be your district email password.
6. Site will receive email from the District Database once clearance has been approved or denied.
Volunteers are grouped into four categories and must be screened as follows:
Level 1: Non-classroom volunteers with more than limited contact with students who are not always directly supervised by a certificated employee (volunteer coaches, mentors, and paraprofessional counselors, overnight fieldtrip volunteers, etc.) shall be required to be assessed/tested for TB and must also be fingerprinted for a criminal background/records clearance prior to working with students (use existing forms and same process for all NMUSD employees). Volunteer coaches must also meet other screening requirements, including, but not limited to current CPR, First Aid certification, Concussion Certificate, and other requirements as noted in the NMUSD Coaching Certification Handbook.
Level 2: All classroom volunteers with either limited or more than limited contact with students but who are usually supervised at all times by a certificated employee (field trip chaperons, classroom helpers, etc.) are required to have a tuberculosis assessment/test and will be screened through the Megan’s Law website by Classified Personnel to determine whether or not the volunteer is a registered sex offender.
Level 3: Non-classroom volunteers with either limited or more than limited contact with students but who are usually supervised at all times by a certificated employee (office helpers, health office helpers, library/media center helpers) are also required to have a tuberculosis assessment/test and will be screened through the Megan’s Law website by Classified Personnel to determine whether or not the volunteer is a registered sex offender.
Level 4: Community members who make a brief presentation to students at the school in the presence of a current NMUSD employee (presentation for career day, school assembly, or one-time presentation in classroom), or who serve in an activity in which there will be no contact with students (Bingo night) are exempt from the above screening.
As provided in Education Code 45125.1(c), limited contact will be determined by the District based upon the totality of circumstances, including factors such as the length of time the volunteers will be on the school grounds, whether students will be in proximity with the site where the volunteers will be working, and whether the volunteers will be working by themselves or with others.
The volunteer may begin in a supervised environment until clearance is received and posted by Human Resources.