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Classification / Compensation Study - 2014

UPDATES

Phase I Update:

  • 338 Total 12-Month Employees at the beginning of the Phase I Study
  • 228 12-Month Employees returned their Classification Study Questionnaires (67%)
  • 120 of the 228 employees were interviewed by Ewing Consultants (53% of submitted questionnaires)

Phase II Update:

  • 819 Total 10-11 Month Employees at the beginning of the Phase I Study
  • 307 10-11 Month Employees returned their Classification Study Questionnaires (37.5%)
  • 103 of the 228 employees were interviewed by Ewing Consultants (33.6% of submitted questionnaires)

Based on the input from questionnaires and interviews, Ewing Consultants are preparing preliminary classification specifications to be distributed to each employee who completed a questionnaire to a specific class.  If you have any concerns regarding the preliminary recommended classification for your position, you are encouraged to complete the feedback form, which will be attached to the preliminary classification specifications.

Online Resources

Frequently Asked Questions

Classification Study

In May, 2014 the Newport-Mesa Unified School District initiated a Classification and Compensation Study to cover all position in the classified service (non-credentialed positions including: classified, confidential, supervisory and management).

What is a Classification and Compensation Study?

The current Classification and Compensation Study (the Study) is a multi-phase process that is beginning in May 2014 and is scheduled for completion in June 2015.  The goal is to align job descriptions with the current roles and responsibilities of classified employees and conduct a market analysis of compensation in similar or like jobs in other districts.

Why conduct a District-wide Classification and Compensation Study?

Our ability to recruit and retain high quality workforce starts with clear and carefully developed job descriptions that reflect the scope of work for every classification.  An efficient and effective organization needs logically constructed job families that link and build positions upon each other, and in some cases, demonstrate career ladders within particular kinds of work.

The roles and responsibilities of employees, the skill sets, and working conditions and environments change over time with technological and organizational advances.

How will the Study be conducted?

Ewing Consulting Services has been hired to conduct the Study.  Mr. Ewing has provided consulting services to over 160 school districts, 40 community college districts, 30 county offices of education and a number of other organizations during his 28+ years providing human resource consulting services.

Every employee in the classified service is being asked to fill out a  Position Information Questionnaire  (PIQ).  ( Position Information Questionnaire is available in Word format here. ) Informational meetings for classified employees are scheduled as follows:

  • 12 Month Employees – May 6 and 7, 2014, at 11:30 a.m., 1:30 p.m., and 3:00 p.m. on both days
    • PIQ’s due to supervisors by May 28, 2014
    • Supervisors submit PIQ’s to HR by June 4, 2014
  • 10 Month, 11 Month and Hourly Employees
    • October 7, 2014 (8:00 a.m. - 3:00 p.m.) - Newport Beach Civic Center Community Room, 100 Civic Center, Newport Beach, CA 92660
    • October 9, 2014 (8:30 a.m. - 2:00 p.m.) - Costa Mesa Neighborhood Community Center, 1845 Park Ave., Costa Mesa, CA 2627
    • PIQ’s due to supervisors by October 30, 2014
    • Supervisors submit PIQ’s to HR by November 6, 2014

Each employee will receive a copy of the Position Information Questionnaire at the informational meeting.  A copy of the PIQ will also be posted here when available.

If you were unable to attend one of the employee information meetings, you can see the 40 minute presentation here: Classification Study Participant Training

The Study being conducted by Mr. Ewing and his staff is divided into ten phases:

Phase 1-4

  • The three main sources for collecting the data and information needed to develop current job descriptions for our classified service are: 1) The Position Information Questionnaires (PIQs) that each classified employee is asked to complete, 2) Interviews of at least one employee in each position classification, and 3) Review and analysis of the current job descriptions and salary schedules.

Phase 5-6

  • Resulting job description drafts will be vetted by our staff and administration to verify that the descriptions accurately capture the work being performed.  An appeal process will be in place to address issues raised by staff or administrators.

Phase 7-8

  • Once the job descriptions are finalized, Ewing will conduct a market analysis to determine how Newport-Mesa Unified School District compares with regard to pay for like services in other comparable and neighboring districts.

Phase 9-10

  • Mr. Ewing and his team will allocate all employees to a class and recommend a pay for that class.  The findings will be presented in a final report to the Commission, Cabinet and to appropriate administrators.  We estimate that Ewing will conclude the study by June 2015.

More information on the phases is listed below in the general timeline.

Whom will the Study impact?

All classified employees are expected to take part in the study by completing the Position Information Questionnaire (PIQ).  Although not every job description will require significant changes, every classification will be reviewed and modified as needed.  At the completion of the Study, all classified positions will have job descriptions that accurately reflect the roles and responsibilities of the position.

All classified employees are asked to fill out the Position Information Questionnaire (PIQ) and submit it to their supervisor.  Twelve month employees will complete their questionnaires in May, 2014 and all other classified employees will complete their questionnaires in October, 2014.

Whom should I contact if I have questions about the Study?

If you have questions about the Position Information Questionnaire (PIQ), please contact your supervisor or Christi Winslow via email at cwinslow@nmusd.us or by phone at (714) 424-5049.

You can also direct your questions to the Director of Classified Personnel, by telephone: (714) 424-5048.Additionally, a group of district personnel are serving as the Classification Study Committee.  The Committee is comprised of:

David Johnson,  Maintenance Glazier (CSEA, Chapter 18)
Eleanor Rebard, Accounting Assistant III, Facilities Support Services (CSEA, Chapter 18)
Suzanne Sense, Executive Assistant for Secondary Education (Confidential Group)
Bea Volper, Supervisor Payroll (Supervisors Group)
Mary Jo Vecchiarelli, Assistant Principal at Ensign (NMAA)
Christi Winslow, Personnel Analyst (Personnel Commission Staff)
John Caldecott, Executive Director – Human Resources (District)
V-Esther Caldwell, Administrative Assistant - Classified Personnel

What are the important dates and events during the study?

See the "Timeline" section at the bottom of the Classification Study webpage.

Timeline

Proposed Timeline* of Events
Classification Study

Phase 1 (12 month Employees)

May, 6 and 7, 2014 (11:30 a.m., 1:30 p.m., and 3:00 p.m. on both days) - COMPLETED

  • Orientation Meetings

May 28, 2014 Extended to May 30, 2014 - COMPLETED

  • Deadline for submitting questionnaire (PIQ) to supervisor

June 4, 2014 Extended to June 6, 2014 - COMPLETED

  • Supervisors submit PIQ’s to HR

July 28, 2014 - July 29, 2014 - July 31, 2014 - August 5, 2014 - August 12, 2014 - COMPLETED

  • Interviews between Consultants and Employees regarding PIQ’s

October 22, 2014 - COMPLETED

  • Distribute preliminary job descriptions to staff who submitted Position Information Questionnaires (PIQ).

October 29, 2014 - COMPLETED

  • Preliminary Job Descriptions Feedback Forms due back to Classified Personnel

TBD

  • Opportunities for Q & A meetings between consultants, employees, supervisors, and Personnel Commission staff
  • Employees/Supervisors to request an appeal on the recommendation from the consultant regarding their classification

Phase 2 (11 and 10 Month Employees, Hourly Employees) 

Orientation Meetings:

  • Tuesday, October 7, 2014 – 8:00 a.m., 9:30 a.m., 11:00 a.m., 1:30 p.m. 3:00 p.m. – Newport Beach Civic Center Community Room, 100 Civic Center Drive, Newport Beach, CA 92660 - COMPLETED

Newport Beach - Civic Center Location Map.jpg

NB Civic Center Site Map.pdf

  • Thursday, October 9, 2014 – 8:30 a.m., 10:00 a.m., 12:30 p.m. and 2:00 p.m. – Costa Mesa Neighborhood Community Center, 1845 Park Avenue, Costa Mesa, CA 92627 - COMPLETED

Costa Mesa Neighborhood Community Center Map.pdf

October 30, 2014 - COMPLETED

  • Deadline for submitting questionnaire (PIQ) to supervisor

November 6, 2014 - COMPLETED

  • Supervisors submit PIQ’s to HR

January 6, 2015, January 7, 2015, January 9, 2015 and January 12, 2015 - COMPLETED

  • Interviews between Consultants and Employees regarding PIQ’s

March 2, 2015 - COMPLETED

  • Consultants complete review and analysis of the current job descriptions and provide preliminary recommendations to employees/supervisors

April 3, 2015 - COMPLETED

  • Distribute preliminary job descriptions to staff who submitted Position Information Questionnaires (PIQ).

April 17, 2015 -

  • Preliminary Job Descriptions Feedback Forms due back to Classified Personnel

TBD

  • Opportunities for Q & A meetings between consultants, employees, supervisors, and Personnel Commission staff
  • Employees/Supervisors to request an appeal on the recommendation from the consultant regarding their classification

April 2015

  • Finalize ALL classifications
  • Finalize compensation study

March – April 2015 – Collaborate/Negotiate with CSEA and meet and confer with representatives from NMAA, Confidential, and Supervisors on joint recommendation to PC and Board

May – June 2015 –Personnel Commission will meet to receive and approve the study and make recommendations to the Board of Education; Board of Education will meet to receive and consider recommendations from the Personnel Commission

*All Timeline Dates are subject to change

Advisory Committee

Kristen M. Clark, Director, Classified Personnel, Classified Personnel - kclark@nmusd.us

David Johnson - President, CSEA Chapter 18 - djohnson@nmusd.us

Paul A. Manderino- CSEA Representative - pmanderino@nmusd.us

Mary Jo Vecchiarelli - NMAA Representative - mvecchiarelli@nmusd.us

Beatrice Volper - NMSA - bvolper@nmusd.us

Suzanne Sense - Confidentials Representative - ssense@nmusd.us

Christi Winslow - Personnel Analyst - cwinslow@nmusd.us

Advisory Committee Meeting Schedule

Monday, January 12, 2015 at 2:00 p.m.

Phase I (12-Month Employees)  & Phase II (10 -11 Month Employees) update on Classification Study with Ewing Consulting, Inc.:

Thomas W. Henderson Testing Room - HR

Tuesday, August 12, 2014 at 3:00 p.m.

Phase I (12-Month Employees)  update on Classification Study with Ewing Consulting, Inc.:

Thomas W. Henderson Testing Room - HR

Tuesday, May 6, 2014 at 11:00 a.m.

Initial orientation meeting with Ewing Consulting, Inc.

Sanborn A/B Assembly Room

Tuesday, April 22, 2014 at 2:30 p.m.

Review communication protocols and tentative timeline for study:

Thomas W. Henderson Testing Room - HR

Friday, November 13, 10:00 a.m.

Classification Study Review:

Sanborn Conference Room A